Sample Business Letters (1-100)

ulyrecorded in Volume , page , of , againstproperty owned by (owner) , of (address) , for(description of work performed) by (name of lienholder),the description of which is as follows:Whereas, on (date) , (owner) fully satisfied theindebtedness secured by said mechanic's lien.Therefore, in consideration of said payment, (lienholder)hereby certifies that said lien is released and discharged,and directs the County (name of office) to discharge ofrecord said lien.Dated:______________________ _________________________(Signature)(Acknowledgment)
Change of Address Awaiting Refund 
DearYour correspondence, dated April 15, 1986 indicated thatI would be receiving a refund for the unused portion ofprorated insurance coverage provided under the abovereferenced policy.As of this date, I have not yet received this check.Since I have moved, I am naturally concerned that thecheck may have been sent to the wrong address.Would you please let me know if a check has beenmailed. If not, I would appreciate your authorizingone to be sent to the address indicated above.Thank you for your attention to this matter.
Charge Account Credit Limit Raise Notification 
DearAfter careful review of your charge account, it pleasesus to inform you that we have increased your credit limitas follows:OLD CREDIT LIMIT: $NEW CREDIT LIMIT: $Furthermore, this change in account status qualifies youfor use of our installment account. Should you requireadditional information about this new account, please seeone of our credit representatives the next time you arehere for a visit.You are a valued customer, and as such, you will be advisedof our special customer sales, which we have from time totime. We appreciate your continued patronage, and lookforward to being able to assist you in the near future.
Charge Account Terms and Conditions Form 
TERMS AND CONDITIONSBuyer agrees with seller_______________________________to payfor all purchases upon receipt of monthly statement. Chargesbilled, but not paid by the 10th of the month followingpurchase will be considered delinquent and subject to financecharges.The FINANCE CHARGE for individuals is computed by a periodicrate of ____ per month which is an ANNUUAL PERCENTAGE RATE OF____% applied to the "Previous Unpaid Balance less CurrentCredits." Current credits are payments or credits receivedby ________A.M. on the _____ day of the following month. Theminimum payment due will be payment of Buyer's indebtednessin full. If not paid, ______________________________ maydeclare the unpaid balance due and payable immediately. Buyeragrees to pay collection expenses, including reasonableattorney's fees and court costs, if it is necessary tocollect through legal action.Buyer assumes full responsibility for all materials purchasedfrom ____________________________. Buyer agrees to bepersonally liable for all charges and individually guaranteespayment of all charges promptly. Buyer agrees to notify__________________within 10 days in writing of receipt ofmonthly statement of any in billing. Failure to so notify___________________________ signifies total acceptance andresponsibility for prompt payment in full of account.If materials are ordered to be delivered to a construction jobsite, the buyer assumes liability for the materials at thetime of delivery whether or not buyer's representative is onhand to acknowledge receipt of delivery. Buyer agrees to paystandard delivery charges as billed.Buyer agrees that no refund will be granted unlessmerchandise is returned within 30 days with invoice to storewhere purchases were made and in original sales condition.Buyer agrees to supply____________with "Notice ofCommencements", purchase orders, job numbers, job addresses,and a current list of employees permitted to order, pickup,and sign for merchandise.__________________________reserves the right to send out"Notice to Owners" and file Liens on past due accounts anduse any legal means available to force collection ifnecessary.
Charge Back Application of Discount on Delayed Shipment 
DearThe shipment of the above referenced merchandise wasdelivered to my receiving department onWhile the original delivery date was set forI approved this later delivery in view of the problems thatyou were experiencing at that time.Our check for the full amount of the invoice, less our 2%discount, was mailed to you onI am enclosing a copy of the statement I received today,which includes a charge back for that discount, taken incompliance with your terms. I believe that the source ofthis error lies in the fact that the date on the invoicewas not changed to reflect the delay in delivery.I would appreciate receiving a corrected statement of myaccount. Thank you for your cooperation in this matter.
Collateral Decision, Request for Preparation of Loan Documents 
DearIt was a pleasure having the opportunity to meet with youyesterday to discuss the proposed loan on theAfter reviewing the alternatives you suggested, I believethat it would be best to collateralize this loan with(form of collateral)I am instructing my secretary to prepare a packageconsisting of all necessary documents and to mail them toyour attention today. I would be most appreciative if youwould arrange to have the loan documents drawn as soon aspossible.I wish to thank you for your cooperation in this matterand am looking forward to the continuance of a long andmutually beneficial relationship between us.
Collections Follow-Up on Release of Pending Order 
DearAs we discussed in our recent telephone conversation, I havereleased your "pending" order on our terms of net 30 days,with payment expected on or before 30 days from the date ofthe invoice.I appreciate your candor and am looking forward to gettingyour account back on sure footing in the not too distantfuture.
Collections Report on Current Status of Debt 
TO:FROM:WE REPORT AS FOLLOWS:25. Just relocated at newaddress;---followingA. DEBTOR'S ATTITUDE: 26. Lives in remote district:1. Promises to pay later hard to contact personally2. Ignores requests 27. Debtor is a minor. Trying3. Disputes claim for settlement4. Refuses to pay 28. Debtor judgment-proof;5. Claims account is paid recovery doubtfulB. DEBTOR'S FINANCIAL D. ACTION RECOMMENDED6. Doing part time work 29. Voluntary collection not7. Working on commission possible. Recommend suit.8. Out of work. Rechecking a) furnish 4 copies ofregularly. itemized statements9. On relief. indicating date, amount10. Earnings exempt;no other of each payment.attachable assets. b) Original papers11. Heavily in debt. c) Counsel must have legal12. Debtor ill and without identity of Creditor infunds. order to proceed.13. In military service.C. CURRENT ACTIVITY INDICATE IF:14. Trying for a compromise A corporation--where?15. Rechecking for assets to A partnership--fulljustify legal action or names of all--ability to pay. Individually owned--16 Debtor deceased;checking Full name of indiv.?for estate.17. Claims returned merchandise E. ACCOUNT CLOSED:on ___________________18. Suit filed; still pending 30. Skip--cannot locate19. Judgment obtained. Attorney 31. No assets--hopelesstrying to execute Legal action not20. Skip--trying to locate recommended.Can you help? 32. Per your request.21 Claims paid to you on 33. Subject refuses to_______________Please pay or compromise,confirm payment. too small for suit.22. Claim in hands of our 34. Bankruptcy,no assetsrepresentative in debtor's 35. Outlawed. Refuses toarea. We are requesting pay or compromise.report. 36. Deceased. No estate.23. Just received a payment of Family won't assist.$_________________ 37. Exhausted all24. We are making a final collection efforts.effort for you. Uncollectable.
Commendation 
Gentlemen:You are to be commended for the manner in which youhandled the unfortunate incident which led to removing( Product Name ) from the market.While the reports that I have read all indicated thatthere was no definite proof that the taking of ( Product Name )may have resulted in her present condition, the fact thatyou acted so quickly shows that your first concern is withthe health and well being of the public.As a consumer, I would like to express my appreciation foryour integrity and once again commend you for the finemanner in which you handled this incident.
Commendation and Refusal of Request for Raise 
DearThis is to acknowledge your letter of (date)You are definitely to be commended for your progressduring the past two months.I do believe, however, that your recent request for araise is premature. I would suggest that it would bemore appropriate to discuss a salary increase after youhave worked here for six months. If you continue onthe same path, I am certain that your timely requestwill be given careful consideration.You are doing a fine job, keep up the good work!
Commercial Account Analysis Form 
ACCOUNT ANALYSISACCOUNT___________________________________________________ADDRESS_____________________________________________________________________________________________________________BUYER_____________________________________________________OTHERCONTACTS__________________________________________________CALLING DAYS AND TIMES____________________________________ANNUALVOLUME__________EMPLOYS__________CREDIT LIMIT______D&B____HISTORICALPURCHASES 19___/$_______ 19___/$_______ 19___/$____19___/$_____ 19___/$_______ 19___/$_______ 19___/$____COMPETITOR PROFILE AND PRESENCE IN ACCOUNT INVENTORY:_______________________________________________________________PROBLEMS AND OPPORTUNITIES:_________________________________________________________________________________________STRATEGIC APPROACH:_________________________________________________________________________________________________
(còn nữa)